A4 Landscape • PDF

Weekly Shift Planner

A free printable weekly shift planner for tracking rota times, breaks, paid hours and shift swaps.

Download PDF (A4)

Free for personal use. Undated A4 printable worksheet.

Preview of the Weekly Shift Planner, a A4 Landscape printable planner

What's Included

  • Start, Finish and Break (min) columns
  • Paid Hours calculation column
  • Monday to Sunday shift rows
  • Weekly Hours Total and Rota Notes / Swaps sections

How to use this weekly template

  1. Enter start and finish times for each shift as soon as rota is agreed.
  2. Subtract unpaid breaks to calculate paid hours accurately.
  3. Track swaps and exceptions in Rota Notes to avoid payroll surprises.

Practical example

If Friday runs 22:00–06:00 with a 30-minute break, record the overnight shift clearly and calculate 7.5 paid hours. Add “swap agreed with Lee” in Rota Notes.

Printing Details

Format
PDF
Page size
A4
Orientation
Landscape
License
Free for personal use
Template type
Printable worksheet (not a fillable form)

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